What to Expect When You Schedule a Planning Consultation with Love Letter Weddings
Photo by Sarah Jual
Booking a planning consultation can feel exciting and a little nerve-wracking all at once. You’re ready to get support, but you might also be wondering what you’re supposed to ask, what you should already know, or if you’re even sure what kind of help you need yet.
If that’s you, you’re in very good company.
Most couples come to us with a mix of ideas, inspiration, questions, and a general feeling of, “We know we want this to feel really good, but we’re not totally sure how to get there.” That’s exactly what the consultation is for.
First things first, you don’t need to have it all figured out
One of the most common worries we hear is, “I don’t even know what I need help with yet.”
That makes total sense. Planning a wedding, especially a destination wedding in Hawaii, comes with a lot of moving pieces. It’s hard to know what you should be handling yourselves and where having expert support would make the biggest difference.
You don’t need a finalized vision, a locked-in budget, or a perfectly articulated list of questions. You don’t even need to know which service you want to book. Curiosity, honesty, and a willingness to talk things through are more than enough.
Before we ever meet, we do a little homework
Before your consultation, we take time to review what you’ve already shared with us through your inquiry and any email correspondence. Things like your guest count, your goal budget, where you are in the planning process, and what kind of support you think you might need.
We do this intentionally so we can come to the conversation prepared. Our goal is to thoughtfully suggest the service that truly fits your needs and your budget, not to upsell you into something that doesn’t feel right. We genuinely care about pairing couples with the level of support that will serve them best, both practically and emotionally.
Let me paint a picture of the consultation itself
All of our consultations take place either over Zoom or in person. Seeing each other face-to-face is an important part of the process for us. It allows the conversation to feel more personal, more connected, and more human.
The meeting itself is relaxed and conversational. Yes, we’ll cover some logistics, but at the heart of the call is getting to know you and helping you understand what working together would actually feel like.
A big part of this time is spent walking you through our process. We like to paint a clear picture of the experience of working with Love Letter Weddings so you can truly envision it from beginning to end, not just on the wedding day itself.
What we’ll talk about together
Every consultation is a little different, but there are a few themes that naturally guide the conversation.
We’ll spend time learning about you as a couple. Your story, what you’re excited about, and what’s been sitting in the back of your mind as you think about planning.
We’ll talk about what feels most important to you right now. That might be guest experience, design, logistics, or simply feeling less overwhelmed.
We’ll explore what kind of support you’re looking for and what qualities matter to you in a planner. This helps us understand how we can best show up for you.
We’ll also touch on high-level logistics like guest count and budget goals, always as a conversation, never as a test. These details help us give you realistic guidance and thoughtful recommendations.
Photo by Emily Turner
How we support you, clearly and intentionally
One thing we get genuinely excited about is sharing how we create systems that help our couples feel supported throughout the entire planning process.
We believe clarity is calming. During the consultation, we’ll walk you through what support looks like from start to finish, so there’s no guessing about who is handling what, when, or how. Our couples know exactly where we step in, how we communicate, and when decisions get made along the way.
This is where planning meets structure and creativity. We’ll explain how we guide you through each phase so you can feel confident, organized, and supported, without losing the joy or personal meaning behind your wedding.
We’ll also share a little inspiration
As we talk, we may share a few thoughtful ideas along the way. Venues you might love. Vendors who could be a great fit. Early possibilities that align with what you’ve shared.
Nothing overwhelming. Just enough to spark excitement and help you start imagining what this could look like for you.
A few questions couples often ask
Do we need to make a decision on the call?
Not at all. We want you to take the time you need to feel confident and comfortable.
What if our budget is still a range?
That’s completely okay. Many couples are still refining their numbers at this stage and to be honest this is something we can help you with!!
Is it okay if we’re early in the planning process?
Absolutely. In many cases, that’s the best time to start the conversation.
What happens after the consultation?
If it feels like a good fit, we’ll share next steps and a customized proposal. From there, you’re welcome to review everything, ask questions, and take your time deciding.
How we hope you leave the conversation feeling
Our hope is that you leave your consultation feeling clearer, more grounded, and genuinely excited about what’s possible. Not pressured. Not overwhelmed. Just supported and understood.
If you walk away feeling like, “Okay, this feels doable, and I don’t have to do it alone,” then we’ve done our job.
A gentle invitation
If you’re feeling curious, a little nervous, and hopeful all at once, that usually means you’re right where you’re supposed to be.
We’d love to meet you, hear your story, and talk about what kind of support would serve you best.
Let’s chat about your dream wedding.
If you enjoyed this blog, you might be interested in reading about what each phase of planning really feels like.
